About the Castanea Fellowship: The Castanea Fellowship is a new fellowship for established leaders working at the intersections of food, health, environment, agriculture, regional economies, and community development. Castanea Fellows are building power and shift cultures and institutions towards a more healthy, equitable and sustainable food system. We provide them the time, space, skills, and resources they need to connect and innovate on long term solutions to foster vibrant communities. The core values that drive Castanea Fellowship are racial equity, diversity, and impact. Learn more about who we are and what we do at: www.castaneafellowship.org
About the Operations Manager: Working with the Castanea Fellowship Steering Committee, and under direction of the Executive Director, the Operations Manager oversees the completion of projects and manages the day-to-day operations of the Castanea Fellowship, including scheduling and organizing meeting and events, processing financial reimbursements, providing budget tracking support, and providing project management support. This position also assists in communications and outreach to the Castanea Fellowship community, which includes partners, potential applicants, and advisors. We strongly encourage applicants with personal experience confronting the challenges of our current food system to apply, as well as, people with experience in multi-racial and multi-sector driven organizations.
The essential responsibilities of the position are included, but not limited to, the items listed below:
- Supports the Executive Director in ensuring Castanea Fellowship objectives, deliverables, and commitments are fulfilled in a timely manner and to high professional standards.
- Creates action plans and tracks task management for efficient completion using project management tools, such as Asana, to ensure goals are met and align with the Executive Director’s priorities.
- Responds to general requests for information relating to Castanea Fellowship activity.
- Provides on-going support to Casteanea Fellowship participants by providing detailed information on events.
- Creates logistical infrastructure to support for recruiting, awarding, and coordinating the selection process of Castanea Fellows (using platforms such as Workable) under the direction of the Executive Director.
- Coordinates fellowship related travel and organizes webinars/phone conferences as needed.
- Organizes and maintains email system, files, and database of members and event participants.
- Manages connections with the Alumni via platforms, such as LinkedIn, and maintains Alumni database.
- Makes social media and website updates as needed, under the direction of the Executive Director.
- Assists with note-taking at internal team and Steering Committee meetings.
- Complete timesheets as required for all employees of Windward Fund (Castanea’s fiscal sponsor).
- Coordinates and plans logistical aspects of events and meetings including venue search, booking venues, ensuring travel is coordinated, reviewing contracts.
- Manages vendor relationships with third-party consultants, and directly with hotels or retreat spaces and caterers to support the programs Learning Intensives that will mostly occur within the United States and includes on international Learning Intensive in 2021.
- Ensures timely, detailed information is produced for all Fellowship Learning Intensives.
- Provide on-site support for logistics during Fellowship Learning Intensives, for at least 1 and up to 2; 5-day Learning Intensives that will occur in regions across the United States.
- Tracks budget and expenditures under the supervision of the Executive Director.
- Coordinates with fiscal sponsor regarding Accounts Payable requests, including contracts and reimbursements, as well as submissions of credit card receipts and coding.
- Drafts contracts for independent consultants (based on standard templates); acts as point of contact for contractors.
- Manages and coordinates reimbursements for meeting participants and employees.
- Organized—Must have the ability to organize and track materials, set priorities, and meticulously track details of administrative work and event planning.
- Experienced—Must have experience developing and tracking action plans and timelines for project oversight.
- Communicative—Must have excellent English language skills in all areas of verbal and written communications, and be skilled in interpersonal relations.
- Adaptive—Must be comfortable working with constituencies with a range of professional experience and literacy levels, and adaptive to shifting priorities.
- Self-directed—Must have demonstrated initiative, be independent, accountable, and be comfortable managing projects remotely.
- Collaborative—Must be a great team player and listener with strong interpersonal skills.
- Tech-savvy—Must be able to utilize common office software, be competent with basic social media, and be comfortable with online project tracking tools.
- Experience with Mailchimp and or Salesforce for database, newsletters, and constituent management.
- Familiarity with Asana and Monday.com to support project management.
- Knowledge of Box.com and Google Drive for document storing, sharing, and filing.
- Ability to utilize and update our website via Wordpress.
- Ease with LinkedIn, Facebook, Twitter, Instagram, and other social media platforms.
- Prior communications or fundraising experience.
This is a part-time, exempt, salaried position that will average thirty hours per week and includes a generous benefits package. Pay is $52,000-$60,000 depending on experience ($70,000-$80,000 FTE). Some travel will be required for event coordination, which will be about two times per year. Position is remote, Bay Area applicants preferred for meetings in our Berkeley, California office, but all applicants welcome.
Castanea Fellowshipis a project of Windward Fund, a 501(c)(3) public charity that incubates new and innovative public-interest projects and grant-making programs. Windward Fund is committed to attracting, developing and retaining exceptional people, and to creating a work environment that is dynamic, rewarding and enables each of us to realize our potential. Windward Fund ‘s work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.
Applications will be reviewed on a rolling basis. We will accept applications until December 18th, 2018.